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Accounts Department


P.F.A., Smt. Manjeet Kaur

He is the overall in charge of Accounts Department. His contact Nos. are: 2306239 (DOT-Office), 2302490 (DOT-Residence), 6100 (Railway-Office) and 6101 (Railway-Residence).

Dy.FA & CAO-I, Sudesh Kumar

Dy. FA & CAO-I is the Administrative controlling officer of Administration, Efficiency, Finance (Works, Establishment & Misc), Expenditure, B & B, cash and pay, Store Bill. APIO/Accounts under ITR act/2005 QU in charge of ISO/9001-2000, 14000-18000 (OHSAS). He is responsible for work pertaining to these sections. His office is situated in Admn. Building of DMW/Patiala and his residential address is , H.No 20, Type 5, DMW Colony Patiala. His contact Nos. are: 2306228 (DOT-Office), 6102 (Railway Office).



Name of Sr. AFA/AFA S/Sh./Smt.


Name of Section Officer S/Sh/Smt/Telephone no.


Raghuvir Singh,   AFA            (6054)



Efficiency, B&B,  Inspection & C&P

Adm, APIO A/cs under RTI Act 2005 

Finance Works

Sundeep Mehta– 6042 Ramesh Chand – 6078 Gurdeep Chand– 6080 Surinder Singh – 6044 Hardev Singh – 6042 Surinder Kumar- 6076 Chandna Khullar – 6076 Varinder Kaur- 6116     Anil Kumar- 6040      Simmi Kapoor-6040


Raj Kumar         Sr. AFA        (6064)

Store Finance

Store Bills

Satish Kaul, 6086  Surinder Kumar– 6090 




Name of Sr. AFA/AFA S/Sh./Smt.


Name of Section Officer S/Sh/Smt/Telephone no.


Ved Parkash    AFA          (6060)


Vijay Kr. Sharma- 6084 Kirti Kant Sharma - 6082


Sita Ram Meena  Sr AFA      6058

Establishment    PF and Pension

Shiv Kumar– 6092   Mukesh Kumar-  6094 Ashok Saini – 6032 Ramesh Kumar – 6068


Rama Kanta Sharma          Sr AFA       6056     

Finance Works

Jasbir Kumar – 6098 Surinder Kumar – 6096 Anil Kumar – 6040     Amar Singh - 6096

Dy.FA & CAO-II, N.P.Sharma

Dy. FA & CAO-II is the Administrative controlling officer of Establishment (Gaz and non-Gaz), Store Accounts & Stock Verification,  PF & Pension, Workshop Accounts, Incentive and TKO, Store Accounts. His office is situated in Admn. Building of DMW/Patiala and his residential H.No 61 Type V, Railway Colony No- I, DMW/Patiala.  Her Contact No.2396104(Office), 2396049 (Res) Mobile.No.9779242104.



Name of Sr. AFA/AFA S/Sh./Smt.


Name of Section Officer S/Sh/Smt/Telephone no.


Sita Ram Meena Sr. AFA,           6058


Estt.,          PF & Pension

Shiv Kumar – 6092 Mukesh Kumar – 6094 Ramesh Kumar – 6068 Ashok Kumar – 6036


Ved Parkash      AFA                 6060

Workshop Account, Incentive, Store A/c, TKO

Arvinder Kaur – 6070 Anil Kumar - 6070


Ved Parkash          AFA                       6060

Stock Verification

Anil Mittu   -    6108    Ram Nath  -   6110       Vijay Kumar -  6112


Details of Sections.

 Administration Section

 This section deals with cadre i.e. Inter-Railway Transfers, Promotions of Non-Gazetted/Gazetted staff, maintenance of Seniority List of all cadres of Accounts Deptt. including TKO, Personal Loans and Advances to staff and officers of Accounts Deptt. Personal Files and Leave Accounts of Non-Gazetted staff are also dealt in this section. Monitoring of D&AR and court cases are also done by this section.

 Finance Section.

 Scrutiny of proposals from financial angle as well finance concurrence are accorded to the proposals for inclusion in M&P and works programme etc. Vetting of Purchase Orders, tender documents, agreements and special conditions of contracts etc.

Books & Budget Section.

Exchequer control, maintenance of Cash Book, review of budget, submission of information pertaining to Accounts of DMW are dealt in the section. Cheques to suppliers/contractors are also prepared in the section. 

Store Bills Section.

 The section is entrusted to make payments to suppliers against their claim within the stipulated period and release their FDR etc. promptly after the completion of supply etc.

Cash & Pay Office.

 Cheques prepared in respect of suppliers/contractors, banks for the purpose of salary to the staff are delivered by this office. Miscellaneous earnings are also collected by Cash & Pay office. 

Workshop Account Section.

  The section is entrusted with the work of maintaining WMS Account and WGR etc. calculation of labour hour rates, manufactured item rates and overhead rates, raising of debits for rebuilding of locos and other manufactured items to concerned units are done in the section. Bills pertaining to incentive in respect of workshop staff are also checked and passed in the section for charging payment of incentive.

 Time Keeping Office.

 This office has assigned the punching of GA Cards and preparation of Salary and incentive bills of workshop staff.


 Passing of monthly pay bills of Gazetted and Non-Gazetted including workshop staff, maintenance of salary audit registers and cadre and scale check registers. Maintenance of suspense registers for various advances given to staff and officers and review of suspense balances, vetting of LPC and pay fixation sheets.

Provident Fund & Pension.

 Maintenance of Provident Fund Ledger and calculation of interest thereon, comparison of balances of P.F. Ledgers at the end of the year carried over to the next year, annual closing of P.F. Account, issuing of P.F. Slips subscribers. Review of unposted items and accounts and closed accounts, check of the rate of monthly pension, amount of commuted pension, and issue of pension payment orders.

 Stock Verification Section.

Stock Verification Section has been assigned the work of verifications of Stores in hand in Stores Depot and to conduct the suspense infractions.

Stores Accounts Section.

 Maintenance and review of suspense accounts : Purchase and Sales, Stores-in-Transit and their conciliation with General Books, refund of earnest money and security deposits, evaluation of issue notes and receipt notes, operation of stock adjustment accounts, preparation of annual statements of stores transaction and inventory control.

 Expenditure Section.

 Passing of bills of contractors, Advertisement etc, review of material at site account, internal check of contingent expenditure through imprest of all departments, maintenance of work registers and revenue allocation registers and their reconciliation with general books.

Efficiency Section.

 This section has been entrusted with the work of issuing of privilege/duty/complimentary passes/PTOs to staff and officers of Accounts Deptt. Disposal of Accounts Inspection Reports Pt-I and II and Audit Inspection/Objections are done by this Section.  Issue of stationery and other T&P items.  The section also deals Audit Objection & Accounts Inspection and its disposal.


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