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Accounts Department

Duties

P.F.A., Smt. Manjeet Kaur

She is the overall in charge of Accounts Department. His contact Nos. are: 2306239 (DOT-Office), 2302490 (DOT-Residence), 6100 (Railway-Office) and 6101 (Railway-Residence).

 

 

 

Dy.FA & CAO-I, Arun Kumar

Dy. FA & CAO-I is the Administrative controlling officer of Administration,Finance (Works, Establishment & Misc), Expenditure, B & B, cash and pay, Store Bill. APIO/Accounts under ITR act/2005 QU in charge of ISO/9001-2000, 14000-18000 (OHSAS). He is responsible for work pertaining to these sections. His office is situated in Admn. Building of DMW/Patiala and his residential address is , H.No 20, Type 5, DMW Colony Patiala.His contact Nos. are: 2306228 (DOT-Office), 6102 (Railway Office).

                         

                      

Dy.FA & CAO-II, V.B.L. Sharma

Dy. FA & CAO-II is the Administrative controlling officer of Establishment (Gaz and non-Gaz), Store Accounts & Stock Verification,  PF & Pension, Workshop Accounts, Incentive and TKO, Store Accounts. His office is situated in Admn. Building of DMW/Patiala and his residential H.No 61 Type V, Railway Colony No- I, DMW/Patiala.  Her Contact No.2396104(Office), 2396049 (Res) Mobile.No.9779242104.

 

Name of the officer(Sh/Smt)

      Designation

                      Distribution

Ms Manjeet Kuar

PFA

Overall in -charge of Accounts Department.

Arun Kumar

Dy.FA&CAO(Admn)

1.Administration

2.Books & Budget

3.Cash & Pay

4.Finance Works(Works,M&P&

    Misc)

5.Stores Bills and letter of credit

6.APIO Accounts under RTI Act-

   2005.

7.QU in-charge of ISO-9001-

    2000-14000-18000(QHSAS)

 

VBL Sharma

Dy.FA&CAO-II

1.Stores Accounts & Stock

    Verification.

2.Stores Finance.

3. Workshop Accounts/TKO

4.Expenditure Bills

5.Establishment(Gaz&Non –Gaz)

6.PF,Pension&NPS

7.Effy&Inspection Section.

Rama Kanta Sharma

Sr.AFA

1.Administration

2.Books & Budget including cash   

    Office.

3. Accrual Accounting.

  1.  

Ramesh Kumar

Sr.AFA

1.Expenditure Section

2.Stores Finance

3.GST

Sita Ram Meena

Sr.AFA

1.Stores Bill Section,

2.Effy.Section

Ved Prakash

AFA

1.Finance Works,M&P,Estt.Misc

2.)Stores Account/Stock  

    Verification Section.

3.Workshop Accounts Section

    &TKO

Raghuvir Singh

AFA

1.Estt.(Gaz/Non-Gaz)

2.PF&Pension

 

 

Details of Sections.

 Administration Section


 This section deals with cadre i.e. Inter-Railway Transfers, Promotions of Non-Gazetted/Gazetted staff, maintenance of Seniority List of all cadres of Accounts Deptt. including TKO, Personal Loans and Advances to staff and officers of Accounts Deptt. Personal Files and Leave Accounts of Non-Gazetted staff are also dealt in this section. Monitoring of D&AR and court cases are also done by this section.

 Finance Section.

 Scrutiny of proposals from financial angle as well finance concurrence are accorded to the proposals for inclusion in M&P and works programme etc. Vetting of Purchase Orders, tender documents, agreements and special conditions of contracts etc.

Books & Budget Section.

Exchequer control, maintenance of Cash Book, review of budget, submission of information pertaining to Accounts of DMW are dealt in the section. Cheques to suppliers/contractors are also prepared in the section. 

Store Bills Section.

 The section is entrusted to make payments to suppliers against their claim within the stipulated period and release their FDR etc. promptly after the completion of supply etc.

Cash & Pay Office.

 Cheques prepared in respect of suppliers/contractors, banks for the purpose of salary to the staff are delivered by this office. Miscellaneous earnings are also collected by Cash & Pay office. 

Workshop Account Section.

  The section is entrusted with the work of maintaining WMS Account and WGR etc. calculation of labour hour rates, manufactured item rates and overhead rates, raising of debits for rebuilding of locos and other manufactured items to concerned units are done in the section. Bills pertaining to incentive in respect of workshop staff are also checked and passed in the section for charging payment of incentive.

 Time Keeping Office.

 This office has assigned the punching of GA Cards and preparation of Salary and incentive bills of workshop staff.

Establishment.

 Passing of monthly pay bills of Gazetted and Non-Gazetted including workshop staff, maintenance of salary audit registers and cadre and scale check registers. Maintenance of suspense registers for various advances given to staff and officers and review of suspense balances, vetting of LPC and pay fixation sheets.

Provident Fund & Pension.

 Maintenance of Provident Fund Ledger and calculation of interest thereon, comparison of balances of P.F. Ledgers at the end of the year carried over to the next year, annual closing of P.F. Account, issuing of P.F. Slips subscribers. Review of unposted items and accounts and closed accounts, check of the rate of monthly pension, amount of commuted pension, and issue of pension payment orders.

 Stock Verification Section.

Stock Verification Section has been assigned the work of verifications of Stores in hand in Stores Depot and to conduct the suspense infractions.

Stores Accounts Section.

 Maintenance and review of suspense accounts : Purchase and Sales, Stores-in-Transit and their conciliation with General Books, refund of earnest money and security deposits, evaluation of issue notes and receipt notes, operation of stock adjustment accounts, preparation of annual statements of stores transaction and inventory control.

 Expenditure Section.

 Passing of bills of contractors, Advertisement etc, review of material at site account, internal check of contingent expenditure through imprest of all departments, maintenance of work registers and revenue allocation registers and their reconciliation with general books.

Efficiency Section.

 This section has been entrusted with the work of issuing of privilege/duty/complimentary passes/PTOs to staff and officers of Accounts Deptt. Disposal of Accounts Inspection Reports Pt-I and II and Audit Inspection/Objections are done by this Section.  Issue of stationery and other T&P items.  The section also deals Audit Objection & Accounts Inspection and its disposal.

 



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